How to Record Zoom Meeting (Even Without Host Permission)
During the Covid-19 pandemic, Zoom becomes one of the essential productivity tools for communication and collaboration. It enables people to host and participate in meetings remotely and effectively. Still, just like in-person meetings, a zoom meeting is very likely to contain many details that you want to take notes. And naturally, you may wonder if there is a quick way to record a zoom meeting for later review.
This article is an ultimate guide to get you started. You will not only learn the official way to record a zoom meeting but also get to know some handy tools for zoom conference recording. They can be extremely helpful as Zoom’s local and cloud recording may contain certain limitations. More importantly, you can directly get a quick and ideal result with these tools.
How to Record Zoom Meeting Without Permission on Mac/Windows
As you may notice, even though free and paid zoom users have the option to record zoom meetings, it is only viable when you are granted the permission to record if you are a participant. Luckily, using a third-party screen recorder such as VideoSolo Screen Recorder can get rid of your worry.
Basically, it is a powerful desktop Zoom recorder that both Mac and Windows users can record their screen activities, system sound, and microphone sound during the entire online meeting. Even if you don’t have the host permission, VideoSolo Screen Recorder can finish the recording task easily and smoothly.
When it comes to long-time meeting recording, video and audio recorded by VideoSolo can be of good quality and produce a stable resultant file with no lag. Also, same as Zoom’s local recording, it has the options to customize recording area, set hotkeys to control, and add annotations. The biggest highlight is that VideoSolo features a data-restore window to prevent data loss when you accidentally exit the recording process. Besides, this screen recorder empowers every user to set record length, task schedule, and preset frequently-used output setting to improve recording efficiency.
The following is a quick process to record zoom meeting without permission using VideoSolo Screen Recorder. It only takes 4 simple steps.
The meeting's host will not notice that someone is recording the Zoom meeting if using this third-party Zoom video recorder.
Watch a tutorial video here:
# Step 1. Select "Video Recorder" to Record Zoom Meeting
From the main interface of VideoSolo Screen Recorder, click "Video Recorder" to record both video and audio of the Zoom meeting. If you want to record audio only, you can use audio recorder (Learn more about audio recording in this article: [High Quality] Simple Way to Record Computer Audio.
# Step 2. Select Recording Area and Adjust Sound
VideoSolo provides three recording area modes: Full Screen, Fixed Region and Self-customized Area. Select a suitable mode to record your Zoom meeting. Usually, Full Screen is recommended for recording important meetings as all participants’ speech will be recorded in the screen. And if you want to open an extra program for work without losing track of recording your zoom meeting, it is advised to enable the Lock and record window feature from Advanced Recorder.
Then, adjust the system sound and microphone sound to a comfortable volume. To make sure recording Zoom meeting with audio successfully, you'd better make a soundcheck test before your official Zoom recording. Click the Down arrow of the audio > Sound Check, then check the "System sound" and "Microphone" box. Now press "Start sound check" to test the effect.
To record Zoom meeting on Mac with audio successfully, you need to install an audio driver first because of Mac system limitations.
For better sound quality, you can check the "Microphone noise cancellation" and "Microphone enhancement" box to improve sound quality. Please note that some old and low-configuration computers may crash when enabling these features. Therefore, these functions may not be available.
# Step 3. Select Zoom Meeting Video Output Format (Optional)
This screen recorder provides various video output formats including MP4, WMV, MOV, F4V, TS, AVI and Gif. Click the gear-shaped icon and go to the "Output" tab, you can set video format/quality, frame rate and location of output files.
In order to get a high-quality Zoom meeting video and save computer memory, you may set this profile for exporting. This will help deliver a smooth picture quality and get a smaller file.
24fps (Recommend), 30fps, 60fps
Tips: If you set "Full screen" to record Zoom meeting, you can use hotkeys to control the recording. You can set them in Preferences > Hotkeys to suit your habit.
# Step 4. Click "REC" to Record Zoom Meeting
When you finish setting, join the existing Zoom meeting in progress or start to host a meeting. Then you can click "REC" to record. In the floating panel, you can set record length, take snapshots, make some annotations and select window (s) you don't want to record. When stopped, a preview window will pop up then you can decide whether to save it in your local drive.
How to Record Zoom Meeting with Local Recording Feature
As we mentioned above, the participants can record the Zoom meeting only when the host allows them to do that. If you want to record Zoom meeting, you can contact the host and ask for permission. As for how to provide recording permission to participants, you can find the detailed steps in part 4.
Zoom offers two options for recording: local recording and Zoom-in-built cloud recording. The local recording will save the file on your local storage drive, which is a useful feature available to both free and paid users. The cloud recording is only available to paid subscribers. It also provides the option to download and stream the recording files. But it is worth mentioned that the cloud recording storage capacity is around 0.5 GB to 1 GB for each plan. Here are the official guides for how to start local recording and cloud recording in Zoom.
Free users may also check out these brief steps.
Step 1. Sign in to the Zoom web portal.
Step 2. Click the Settings tab and then navigate to the Recording tab. Now verify the Local Recording option is enabled. If you are the host, you may also toggle to enable the Hosts can give meeting participants permission to record locally.
Step 3. If the host has granted you permission to record the ongoing meeting, click the Record icon to start recording Zoom meeting call. If there is a menu, just select Record on this Computer.
Step 4. Click the Stop or Pause icon to control your recording process. After the meeting is ended, Zoom will automatically convert the meeting recording to files you can access.
The local recording files will be saved in the default location:
PC: C:\Users\User Name\Documents\Zoom
Mac: /Users/User Name/Documents/Zoom
Tips: In part 4, we elaborate on the problem where do Zoom recordings go on Mac. If you cannot find the recording files on Mac, you can find the answer there.
How to Record Zoom Meeting with Browser Extension
If you prefer not to download a desktop program, you can find many useful browser extensions including a screen recorder when using Chrome. The screen recording tool we recommend is Fluvid.
Once installed on Chrome, the extension is able to record with or without webcam. Fluvid also supports system sound recording which makes it easy to create tutorials or demos. And its free plan provides a quota of up to 50 videos for recording. The duration can even last for 1 hour at max. Therefore, a usual zoom meeting can be smoothly recorded by Fluvid.
If you have the need for live streaming, you can set up live streaming preferences for using everytime. However, the feature can only take a video that is no more than a minute. But the integrated sharing feature is convenient to share your recording video with your teammate or social media followers. Another downside of this browser extension is that you cannot record screen activity offline. But this seems not particularly affected when it comes to record a Zoom conference.
And here are the steps.
Step 1. Navigate to Google Chrome store and search for Fluvid. And then click on Add to Chrome.
Step 2. It is required to authorize an account to enable the recording permission, then click on the Next button to proceed.
Step 3. Once you’ve signed up with an account, launch the extension, and you can start recording with Fluvid. To record a zoom meeting, you may first open the zoom meeting tab. It is also suggested to choose the Current Tab mode when it comes to record a Zoom. As all is set up, click the Start Recording button.
Step 4. When the zoom meeting is recorded, the video will be appeared in the My Video Tab.
More Useful Tips about Zoom Meeting Recording
In this part, we’ve listed some useful tips on how to record a Zoom meeting successfully.
# 1. How to set up a Zoom meeting?
Zoom offers various ways to schedule a meeting. You may read this official guide: Schedule meetings in Zoom.
# 2. As a Zoom meeting host, how to provide recording permission to participants?
At the bottom of the meeting window, click "Manage Participants" and then you can see the name of the participants. Hover over the name you want to give recording permission to and it will appear a More button. Select More > Allow Record, then the participant can record the Zoom meeting successfully.
# 3. Where do Zoom Recordings Go on Mac?
First, you need to make clear you are a paid subscriber or a free user. If you are a free user, you can only use local recording features and your recorded files are stored in this path: /Users/User Name/Documents/Zoom. Or you can directly go to Finder > Search "Zoom" and then you can find all your Zoom recording files there. The folder name has the concrete date as the prefix, followed by the host's name and the Meeting ID.
If you are the paid user, Zoom recordings are stored either locally on your Mac, or in the Zoom cloud. If you cannot find the recording files from the solution above, find your files via cloud. After logging your account, choose "Recordings" on the left. Then you can find them in the Cloud Recordings tab.
# 4. Can you record a Zoom meeting on your iPhone/Android?
You can record a Zoom meeting on your iPhone or Android if you are a paid Zoom membership (i.e., Pro, Business or Enterprise account). On the mobile, your Zoom meeting can be saved in the cloud. But please note that the space of the cloud is usually 1 GB. If you want more Zoom cloud storage, you need to pay for it. Here lists a simple guide on how to record Zoom meeting on iPhone/Android.
a. During the Zoom meeting, press on "More" on the bottom right.
b. Select "Record to the Cloud" on iOS or "Record" on Android.
c. Then, you can see "Recording…" on the top right. It means the recording is ongoing.
d. You can tap on this icon to pause or stop the recording. After you stop the recording, you can view the recorded Zoom videos in the "Meetings" tab > "Recorded" in the desktop app.
Cloud recordings generally take about 2 times the meeting duration to process. Due to unusually high volume during the COVID-19 pandemic, cloud recordings may require extra processing time that may take up to 24 to 72 hours. ---Zoom Help Center
# 5. Is it legal to record a Zoom meeting without permission of the host?
Although Zoom is designed for increasing people's connection and interaction, and provides the recording function, users should first get consent from hosts or other participants before recording a zoom meeting. Or, it can be considered unethical even though your intension is just to keep or refer to the recording in case you forget it. And worse, if you use the recording as evidence on court or sell it for commercial purposes, this can be illegal.
To help you choose the most suitable method, we’ve compiled a comparison between recording Zoom with VideoSolo, the Local Recording feature, and the Cloud Recording Feature.
Zoom Local Recording
Zoom Cloud Recording
Record customized area
Take screenshots when recording
Display timestamp in the recording
Add notes or annotations
Record a separate audio file of each participant
Edit after the recording is over
Keep temporary recordings
Task Schedule Recording
The use of Zoom local recorder is really suitable on Zoom App. While on record Zoom meeting from Mac/Windows computer as a participant, VideoSolo Screen Recorder can also be an outstanding method especially when you don't get the permission of the host. You can download and have a try!