How to Record Zoom Meeting (Even Without Host Permission)

By Karen Nelson Last updated : April 6, 2022

During the Covid-19 pandemic, Zoom becomes one of the essential productivity tools for communication and collaboration. It enables people to host and participate in meetings remotely and effectively. Still, just like in-person meetings, a zoom meeting is very likely to contain many details that you want to take notes. And naturally, you may wonder if there is a quick way to record a zoom meeting for later review.


This article is an ultimate guide to get you started. You will not only learn the official way to record a zoom meeting but also get to know some handy tools for zoom conference recording. They can be extremely helpful as Zoom’s local and cloud recording may contain certain limitations. More importantly, you can directly get a quick and ideal result with these tools.

How to Record Zoom Meeting Without Permission on Mac/Windows

As you may notice, even though free and paid zoom users have the option to record zoom meetings, it is only viable when you are granted the permission to record if you are a participant. Luckily, using a third-party screen recorder can get rid of your worry. You can click to see the best third-party screen recorders for zoom meetings in 2022. Among them, we will recommend VideoSolo Screen Recorder to you.


Basically, it is a powerful desktop Zoom recorder that both Mac and Windows users can record their screen activities, system sound, and microphone sound during the entire online meeting. Even if you don’t have the host permission, VideoSolo Screen Recorder can finish the recording task easily and smoothly.


When it comes to long-time meeting recording, video and audio recorded by VideoSolo can be of good quality and produce a stable resultant file with no lag. Also, same as Zoom’s local recording, it has the options to customize recording area, set hotkeys to control, and add annotations. The biggest highlight is that VideoSolo features a data-restore window to prevent data loss when you accidentally exit the recording process. Besides, this screen recorder empowers every user to set record length, task schedule, record webcam, and preset frequently-used output setting to improve recording efficiency.

The following is a quick process to record zoom meeting without permission using VideoSolo Screen Recorder. It only takes 4 simple steps.

Note:

The meeting's host will not notice that someone is recording the Zoom meeting if using this third-party Zoom video recorder.

Watch a tutorial video here:


Step 1. Select "Video Recorder" to Record Zoom Meeting

From the main interface of VideoSolo Screen Recorder, click "Video Recorder" to record both video and audio of the Zoom meeting. If you want to record audio only, you can use audio recorder (Learn more about audio recording in this article: [High Quality] Simple Way to Record Computer Audio.

Main Interface of Zoom Video Recorder

Step 2. Select Recording Area and Adjust Sound

VideoSolo provides three recording area modes: Full Screen, Fixed Region and Self-customized Area. Select a suitable mode to record your Zoom meeting. Usually, Full Screen is recommended for recording important meetings as all participants’ speech will be recorded in the screen. And if you want to open an extra program for work without losing track of recording your zoom meeting, it is advised to enable the Lock and record window feature from Advanced Recorder.

Select Zoom Meeting Recording Area

Then, adjust the system sound and microphone sound to a comfortable volume. To make sure recording Zoom meeting with audio successfully, you'd better make a soundcheck test before your official Zoom recording. Click the Down arrow of the audio > Sound Check, then check the "System sound" and "Microphone" box. Now press "Start sound check" to test the effect.

Adjust Sound Settings and Quality

Tips:

To record Zoom meeting on Mac with audio successfully, you need to install an audio driver first because of Mac system limitations.


For better sound quality, you can check the "Microphone noise cancellation" and "Microphone enhancement" box to improve sound quality. Please note that some old and low-configuration computers may crash when enabling these features. Therefore, these functions may not be available.

Step 3. Select Zoom Meeting Video Output Format (Optional)

This screen recorder provides various video output formats including MP4, WMV, MOV, F4V, TS, AVI and Gif. Click the gear-shaped icon and go to the "Output" tab, you can set video format/quality, frame rate and location of output files.

Choose Output Video Output Format

In order to get a high-quality Zoom meeting video and save computer memory, you may set this profile for exporting. This will help deliver a smooth picture quality and get a smaller file.

Windows/Mac (Vdieo)

Format

Codec

Quaity

Frame rate

MP4

H.264

High

24fps (Recommend), 30fps, 60fps

Tips: If you set "Full screen" to record Zoom meeting, you can use hotkeys to control the recording. You can set them in Preferences > Hotkeys to suit your habit. You can also schedule your recording tasks through VideoSolo Screen Recorder to help you automatically start recording a Zoom meeting.

Schedule Zoom Meeting Recording

Step 4. Click "REC" to Record Zoom Meeting

When you finish setting, join the existing Zoom meeting in progress or start to host a meeting. Then you can click "REC" to record. In the floating panel, you can set record length, take snapshots, make some annotations and select window (s) you don't want to record. When stopped, a preview window will pop up then you can decide whether to save it in your local drive.

Begin Zoom Meeting Recording

Bonus Tip: Screen Record A Zoom Call with Sound/Audio

If you have ever encountered the problem of no sound when recording zoom, or if you only want to record the sound of the Zoom Meeting, VideoSolo Screen Recorder can also help you achieve these goals, just follow the steps below to perform Zoom recording.

Step 1. Select "Audio Recorder" to Record Zoom Call

Start the software and click "Audio Recording" on the main interface of the application.

Tip:

Turning on both the "Microphone noise cancellation" and "Microphone enhancement" functions at the same time can make the original sound clearer. Before recording, it is recommended to conduct an audio test to ensure that the audio can be recorded. This function only supports Windows for the time being.

Step 2. Start Recording Audio of Zoom

Go to Zoom and press the "REC" button at the beginning of the calling, meeting or course to start recording.

Record Audio in Zoom Meeting

Step 3. Preview and Save Sound Recording of Zoom

After the recording is over, press the stop button and it will automatically go to view the recorded audio, so that you can decide whether to save the recording segment.

Preview Zoom Audio Recording

How to Record Zoom Meeting with Local Recording Feature

As we mentioned above, the participants can record the Zoom meeting only when the host allows them to do that. If you want to record Zoom meeting, you can contact the host and ask for permission. As for how to provide recording permission to participants, you can find the detailed steps in part 4.


Zoom offers two options for recording: local recording and Zoom-in-built cloud recording. The local recording will save the file on your local storage drive, which is a useful feature available to both free and paid users. The cloud recording is only available to paid subscribers. It also provides the option to download and stream the recording files. But it is worth mentioned that the cloud recording storage capacity is around 0.5 GB to 1 GB for each plan. Here are the official guides for how to start local recording and cloud recording in Zoom.

How to start local recording in Zoom

How to start cloud recording in Zoom


Free users may also check out these brief steps.

Step 1. Sign in to the Zoom web portal.

Step 2. Click the Settings tab and then navigate to the Recording tab. Now verify the Local Recording option is enabled. If you are the host, you may also toggle to enable the Hosts can give meeting participants permission to record locally.


Step 3. If the host has granted you permission to record the ongoing meeting, click the Record icon to start recording Zoom meeting call. If there is a menu, just select Record on this Computer.

Cloud Recording Options

Step 4. Click the Stop or Pause icon to control your recording process. After the meeting is ended, Zoom will automatically convert the meeting recording to files you can access.


The local recording files will be saved in the default location:

PC: C:\Users\User Name\Documents\Zoom

Mac: /Users/User Name/Documents/Zoom


Tips: In part 4, we elaborate on the problem where do Zoom recordings go on Mac. If you cannot find the recording files on Mac, you can find the answer there.

How to Record Zoom Meeting with Browser Extension

If you prefer not to download a desktop program, you can find many useful browser extensions including a screen recorder when using Chrome. Although Zoom itself has a chrome extension, many users report that it is very difficult to use and may not be able to log in. So, the screen recording tool we recommend here is Fluvid.


Once installed on Chrome, the extension is able to record with or without webcam. Fluvid also supports system sound recording which makes it easy to create tutorials or demos. And its free plan provides a quota of up to 50 videos for recording. The duration can even last for 1 hour at max. Therefore, a usual zoom meeting can be smoothly recorded by Fluvid.


If you have the need for live streaming, you can set up live streaming preferences for using everytime. However, the feature can only take a video that is no more than a minute. But the integrated sharing feature is convenient to share your recording video with your teammate or social media followers. Another downside of this browser extension is that you cannot record screen activity offline. But this seems not particularly affected when it comes to record a Zoom conference.


And here are the steps.

Step 1. Navigate to Google Chrome store and search for Fluvid. And then click on Add to Chrome.

Step 2. It is required to authorize an account to enable the recording permission, then click on the Next button to proceed.

Fluvid Sign Up

Step 3. Once you’ve signed up with an account, launch the extension, and you can start recording with Fluvid. To record a zoom meeting, you may first open the zoom meeting tab. It is also suggested to choose the Current Tab mode when it comes to record a Zoom. As all is set up, click the Start Recording button.

Record Zoom with Fluvid Chrome Extension

Step 4. When the zoom meeting is recorded, the video will be appeared in the My Video Tab.

Fluvid My Videos Tab

More Useful Tips about Zoom Meeting Recording

In this part, we’ve listed some useful tips on how to record a Zoom meeting successfully.

1. How to set up a Zoom meeting?

Zoom offers various ways to schedule a meeting. You may read this official guide: Schedule meetings in Zoom.

2. As a Zoom meeting host, how to provide recording permission to participants?

At the bottom of the meeting window, click "Manage Participants" and then you can see the name of the participants. Hover over the name you want to give recording permission to and it will appear a More button. Select More > Allow Record, then the participant can record the Zoom meeting successfully.

3. Where do Zoom Recordings Go on Mac?

First, you need to make clear you are a paid subscriber or a free user. If you are a free user, you can only use local recording features and your recorded files are stored in this path: /Users/User Name/Documents/Zoom. Or you can directly go to Finder > Search "Zoom" and then you can find all your Zoom recording files there. The folder name has the concrete date as the prefix, followed by the host's name and the Meeting ID.


If you are the paid user, Zoom recordings are stored either locally on your Mac, or in the Zoom cloud. If you cannot find the recording files from the solution above, find your files via cloud. After logging your account, choose "Recordings" on the left. Then you can find them in the Cloud Recordings tab.

4. Can you record a Zoom meeting on your iPhone/Android?

You can record a Zoom meeting on your iPhone or Android if you are a paid Zoom membership (i.e., Pro, Business or Enterprise account). On the mobile, your Zoom meeting can be saved in the cloud. But please note that the space of the cloud is usually 1 GB. If you want more Zoom cloud storage, you need to pay for it. Here lists a simple guide on how to record Zoom meeting on iPhone/Android.


a. During the Zoom meeting, press on "More" on the bottom right.

Record Zoom Meeting on Mobile

b. Select "Record to the Cloud" on iOS or "Record" on Android.


c. Then, you can see "Recording…" on the top right. It means the recording is ongoing.


d. You can tap on this icon to pause or stop the recording. After you stop the recording, you can view the recorded Zoom videos in the "Meetings" tab > "Recorded" in the desktop app.

Note:

Cloud recordings generally take about 2 times the meeting duration to process. Due to unusually high volume during the COVID-19 pandemic, cloud recordings may require extra processing time that may take up to 24 to 72 hours. ---Zoom Help Center

5. Is it legal to record a Zoom meeting without permission of the host?

Although Zoom is designed for increasing people's connection and interaction, and provides the recording function, users should first get consent from hosts or other participants before recording a zoom meeting. Or, it can be considered unethical even though your intension is just to keep or refer to the recording in case you forget it. And worse, if you use the recording as evidence on court or sell it for commercial purposes, this can be illegal.

6. How to Share Recorded Zoom Meetings?

As a paid user, you will receive an email sent by Zoom with a link of your recording saved in their Cloud once it’s ready. If you miss the email unfortunately, just sign in to Zoom and go to ‘My Recordings’, and then tap on ‘Share’ under the recording. In this way, you can get a link from the pop up window.


For local recordings, you can simply share the video/audio files via email or Cloud sharing services such as Dropbox.


If you're using VideoSolo, there's a more easy way to do this. Download recordings and organize them into folders if needed, or directly publish on social media.

Conclusion

To help you choose the most suitable method, we’ve compiled a comparison between recording Zoom with VideoSolo, the Local Recording feature, and the Cloud Recording Feature.

VideoSolo

Zoom Local Recording

Zoom Cloud Recording

Record customized area

Y

N

N

Take screenshots when recording

Y

N

N

Display timestamp in the recording

N

N

Y

Add notes or annotations

Y

N

N

Record a separate audio file of each participant

N

Y

Y

Edit after the recording is over

Y

N

N

Keep temporary recordings

Y

N

Y

Task Schedule Recording

Y

N

N

The use of Zoom local recorder is really suitable on Zoom App. While on record Zoom meeting from Mac/Windows computer as a participant, VideoSolo Screen Recorder can also be an outstanding method especially when you don't get the permission of the host. You can download and have a try!